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TEAMS.TC.5015 - Broadcast Recording Settings

Description​

This test checks if broadcast recording settings are appropriate for your organization.

Policy Statement​

Contoso's company policy requires broadcast recording settings to be reviewed based on compliance and data retention requirements.

Why This Matters​

Recording live events has significant implications:

Compliance Considerations​

  • Some regulations require recording (financial services, legal)
  • Other regulations prohibit recording (privacy laws in certain jurisdictions)
  • Healthcare may have HIPAA requirements

Storage Impact​

  • Live event recordings are large (GB per hour)
  • Long-term retention increases storage costs
  • OneDrive/SharePoint quotas may be impacted

Privacy Concerns​

  • Recordings may capture sensitive discussions
  • Access control becomes critical
  • Retention periods must be defined
  • Recordings can be subpoenaed
  • May create legal liability
  • Require proper disclosure to attendees

How to Fix​

Review Current Setting​

Get-CsTeamsMeetingBroadcastPolicy | Where-Object { $_.Identity -eq "Global" } | Select-Object BroadcastRecordingMode

Configuration Options​

1. Always Record (Compliance-Driven)​

Best for organizations with compliance requirements:

Set-CsTeamsMeetingBroadcastPolicy -Identity Global -BroadcastRecordingMode Always

Use when:

  • Regulations require recording
  • Training/educational content needs archiving
  • Organization has robust storage infrastructure
  • Clear retention policies are in place

2. Organizer Chooses (Flexible)​

Most common approach:

Set-CsTeamsMeetingBroadcastPolicy -Identity Global -BroadcastRecordingMode UserOverride

Use when:

  • Different events have different requirements
  • Trust organizers to make appropriate decisions
  • Want flexibility without org-wide mandates

3. Never Record (Privacy-Focused)​

Best for privacy-sensitive organizations:

Set-CsTeamsMeetingBroadcastPolicy -Identity Global -BroadcastRecordingMode AlwaysDisabled

Use when:

  • Privacy regulations prohibit recording
  • Storage costs are prohibitive
  • Content is highly sensitive
  • Legal risk outweighs benefits

Best Practices​

If Recording is Enabled​

  1. Define retention policy

    • How long should recordings be kept?
    • Who approves deletion?
    • Where are recordings stored?

  2. Control access

    • Who can view recordings?
    • How are permissions managed?
    • Is encryption required?

  3. Disclose to attendees

    • Notify participants that recording is happening
    • Include in event description
    • Consider consent requirements

  4. Monitor storage usage

    • Set up alerts for storage quotas
    • Review and purge old recordings
    • Consider archival solutions

Audit Recording Usage​

# Review broadcast policies
Get-CsTeamsMeetingBroadcastPolicy

# Check who has been assigned custom policies
Get-CsOnlineUser | Select-Object DisplayName, BroadcastMeetingPolicy

Learn More​